Work-related car accidents — who is responsible? If an employee causes a car accident while on the job, the company may face liability depending on the facts, state law, insurance coverage, and...

A taxable car allowance may be simple to administer, but simplicity can come at a cost. When a flat monthly vehicle allowance is paid through payroll without business-use documentation, the payment...

Mileage reimbursement costs can increase even when the cents-per-mile rate remains unchanged.

Unclear commuting rules, estimated mileage, duplicate fuel claims, inconsistent approvals, late...

Mileage reimbursement usually includes gas when an employer uses a cents-per-mile rate. The confusion starts when employees submit both a mileage log and a fuel receipt for the same trip. For...

In 2018, Illinois joined other states that legally require employers to reimburse employees for using a personal vehicle for work. Here is the best way to reimburse these employees and comply with...

California has set the bar high when it comes to preventing employers from passing along expenses to employees. Under California labor law 2802, employers are required to reimburse employees for all...

No federal law requires employers to reimburse their employees' business vehicle expenses. But many companies choose to do so for good reasons. A common question many employees ask is — when do you...

Florida mileage reimbursements are not complicated. Many employers use the federal mileage rate. But is this the best rate for every business?

Washington State does not set a required mileage reimbursement rate for all private employers, but employers should still review company policies, employee agreements, tax rules, wage considerations,...

After tax withholding, many car allowances do not cover employees’ costs. So employers may decide to add a fuel card to help out. However, the IRS imposes strict rules governing fuel cards and fuel...

California Labor Code Section 2802(a) is one of the most important reimbursement rules for employers with mobile employees. If employees use personal vehicles for work, your mileage reimbursement,...

The state of Ohio does not require mileage reimbursement for private employees. However, many businesses pay a mileage rate to offset the costs of personal vehicles. What mileage reimbursement rate...

Businesses and employees operating in Texas should be familiar with the laws governing mileage reimbursements. Understanding Texas labor laws, company car programs, and reimbursement policies is...

In Massachusetts, most employees who operate a vehicle for work purposes are entitled to reimbursement. This includes business travel expenses outside the normal commute for work. Here's what your...

A mileage reimbursement is not treated as taxable income if you follow the rules. What are the tax rules for mileage reimbursements? Here is your guide to keeping mileage reimbursements tax-free.

Increasingly, businesses are opting for FAVR programs over traditional car allowances, mileage reimbursements, and fleet programs. Here's a brief overview of FAVR car allowances and why they are...

Your company's car allowance covers a wide range of employee vehicle expenses. But what is a car allowance supposed to cover? If you have not adjusted the allowance amount in the past three years,...

Michigan does not set a required mileage reimbursement rate for most private employers. However, employers should still review how business vehicle expenses affect pay, employee satisfaction, tax...

Mileage reimbursement helps repay employees for the business use of their personal vehicles. A reimbursement for mileage may cover fuel, maintenance, tires, insurance, registration, depreciation, and...

Proof of employees' auto insurance will not be enough to protect your business in the event of an accident. It is vital to keep records of each employee's insurance policy declaration pages.

The story of the past few years has been inflation. Everyone is experiencing higher costs. One way for your business to reduce costs is to switch from paying a standard car allowance to a tax-free...

Choosing a vehicle program means balancing cost, fairness, taxes, and employee experience simultaneously. For many employers, a decision about a Car Allowance becomes the first fork in the road,...

Interest in FAVR vehicle plans, also known as fixed- and variable-rate reimbursement programs, is growing as employers look for alternatives to taxable car allowances. A standard car allowance may be...

A company car is a valuable perk that attracts employees. A car allowance provides flexibility and control. This guide explores the company car vs car allowance debate. It will delve into the pros...

When many of your workers are out on the road making sales calls, meeting with clients, or delivering merchandise, it's important to manage their productivity. But no one wants to be micromanaged or...

Most standard car allowances are taxable because they are paid through payroll without documentation of business use. In that case, the allowance is treated as wages and may be subject to federal...

Both employers and employees often ask us whether their car allowance or mileage reimbursement should be taxed. Here’s a typical question and how we answer it:

It pays to outsource the administration of your company car stipend policy. Here's why.

If your company pays a monthly vehicle stipend, a large share of that payment may be lost to federal income tax, FICA, and state income tax. For employees, that means a $600 allowance may deliver far...

A car allowance should be large enough to help employees cover the business-use cost of a personal vehicle, but not so high that the company overpays or creates unnecessary tax waste.

The IRS mileage rate is simple, familiar, and easy to apply. But it was designed as a tax deduction tool, not a customized employee reimbursement strategy. When companies use the same national rate...

Fixed and Variable Rate reimbursement, or FAVR, is an IRS-recognized vehicle reimbursement method for employees who use personal vehicles for work. A FAVR program separates fixed vehicle ownership...

Many employers use the IRS business mileage rate because it is familiar, simple, and easy to apply. However, the IRS mileage rate is a national benchmark. It may not accurately reimburse every...

California, Illinois, Massachusetts, and Seattle have explicit employee expense reimbursement requirements that may affect vehicle reimbursement policies. Other states and jurisdictions may also...

Managing a company vehicle fleet requires more than tracking mileage and fuel spend. Employers also need clear policies for personal use, driver safety, maintenance, MVR monitoring, fuel card...

Many employees and self-employed workers wonder whether they can deduct business mileage on their taxes. The answer depends on employment status. Most W-2 employees cannot deduct unreimbursed...

A growing number of states and local jurisdictions require employers to reimburse employees for necessary work-related expenses. For companies with mobile employees, vehicle reimbursement compliance...