Creating an IRS-compliant mileage tracking form is not difficult to do. Here is a mileage template you can use, along with an even better idea.
An IRS mileage log can take many forms. To comply with IRS tax requirements, a mileage log must include the following:
The point of a mileage log is to prove that you used the car for business purposes. This makes the mileage log proof for a tax deduction if you are self-employed. Employees who receive a mileage reimbursement use the mileage log to keep their mileage reimbursement tax-free.
To count mileage on an IRS mileage log, you must separate business miles from commuting miles. Commuting miles do not count as tax-deductible miles. Self-employed individuals driving to a regular work location cannot count that commute even if they have a home office. Similarly, employees cannot count commuting miles for a mileage reimbursement.
Here is a template for a basic mileage log that meets IRS requirements. You can copy and paste this sample IRS mileage log into another document, add rows as needed, and print it out. Or you can type into it directly in your new document.
| Date | Time |
Odometer start/end |
Miles | Business Purpose | Destination | |
A mileage tracker form can take a lot of shapes. Some people prefer to use spreadsheets built in Google Sheets or Microsoft Excel. With the right formulas, these spreadsheets can calculate mileage automatically.
But there are downsides to paper logs and electronic forms. One downside is the amount of time it takes to fill out information. What if this could be performed automatically? A method of automatic tracking and logging exists that can save lots of time.
For people who drive a lot, the best IRS mileage log is an automated mileage tracking app. Independent contractors may an app on their phones to track mileage for taxes. But mileage apps are especially useful for businesses that reimburse drivers. These mobile apps streamline mileage capture, approval, and reimbursement.
An IRS-compliant mileage tracker is designed to track, calculate, and export mileage. This reduces time-consuming administrative tasks for drivers and managers as well. The mileage approval process is easy, and drivers receive their reimbursement without a lot of time spent on the process.
With dozens upon dozens of apps to choose from, how do you select the best one? The best one is not necessarily the least expensive. Free and inexpensive apps exist, but do they have the reliability and devoted technical support you need?
To learn more about choosing the best app, read our post on all the qualities you should look for. Or try a free trial of mLog, the mBurse mileage tracking app.