Enhance your Expense Management System with GPS Mileage Tracking

Written by mBurse Team Member Sep 20, 2017 10:01:00 AM

Turbo-Charge Concur! Enhance Concur's mileage capture to save your company time and mileage.

If your company has invested in an expense management system such as Concur, Expensify, or Certify, you have probably found it to be a great decision. The features and flexibility of these systems can streamline your expense management process and demonstrate the benefits that technology can offer an organization.

However, when it comes to logging mileage, these systems tend to offer limited functionality. Take Concur as an example. The functionality of Concur’s mileage log does not match the functionality of Concur’s other features. While Concur’s mobile app enables your employees to take pictures of receipts and file expenses on the go, they still have to spend time manually entering the mileage into the expense management system.

The Costs of Concur’s Manual Mileage Log

Keeping a mileage log with Concur is actually quite time consuming. In fact, it takes around 3-5 minutes to log one single round trip. If your employees spend more time driving than flying, they could be spending a significant amount of their time each month monitoring and logging mileage, even though you have one of the most up-to-date expense management systems on the market. In certain industries, employees may have 2-3 business appointments a day. If they were to spend 3-5 minutes manually entering data for every business appointment, they will need around 15 minutes per day to complete this admin task alone. That’s over an hour per week and may add up to five hours per month—time better spent on revenue-generating activities.

Concur’s mileage log also necessitates users to keep a separate log to record company names, addresses, dates, and reasons for travel. At the end of the month the mileage needs to be manually entered into the system. This leaves opportunity for error. Employees may overestimate mileage or enter it incorrectly in the system (fat finger syndrome). This costs your business both in employee time and in over-reimbursement.

GPS Apps: The Alternative to Manual Mileage Logs

Thankfully, there are GPS mileage tracking apps that can work alone or directly with Concur to enhance your expense management process. The best GPS mileage applications integrate with Concur to easily log and calculate business mileage. Mileage and expense automation will save your organization both time and money, especially in the form of over-estimated business mileage.

CRM mileage logs also offer a viable option to Concur with full visibility of business travel analytics and productivity, offering valuable insights into business travel ROI. These features enhance your ability to measure and increase the productivity of your business. Best of all, your CRM mileage log reports can be easily uploaded into Concur to make both the front line users’ and the administrators’ jobs easier.

Expense management, automated mileage tracking, and CRM analytics all integrated together—sounds great, doesn’t it? Contact mBurse now so that we can show you how our GPS and CRM mileage logs can help you to make the most of the existing investments you have made into Concur, your mobile devices, and your CRM.

Benchmark your mileage log

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